We [company’s name] are looking for an intelligent secretary to contribute to our company’s initiatives as part of our workforce. To succeed in this role, the secretary should be ready to assist with answering and returning calls as well as handling emails and messages.
As secretary, you might have skills and experience that will help you succeed in scheduling meetings and conferences and you must be willing to work with other staff and team members to execute campaigns to increase our consumer base.
Secretary Job Description
You should work to organize documents and files as well as help the company in implementing procedures and administrative systems. Also sometimes the secretary might be tasked with the duty of acting as a receptionist which involves greeting and dealing with clients or customers.
Secretary Responsibilities
- Answering and directing phone calls
- Taking, handling, and distributing messages or emails
- Maintaining and organizing documents, diaries, and files
- Greeting clients, and guests and arranging appointments
- typing, preparing, and collating reports
- organizing and servicing meetings (producing agendas and taking minutes)
- managing databases
- Supervising junior employees and prioritizing workloads
- liaising with relevant organizations and clients
- coordinating mail shots and similar publicity tasks
- Documenting financial information logging or processing bills or expenses
- if more senior, recruiting, training, and supervising junior staff
Secretary skills
- High National Diploma or Bachelor’s degree
- Proficiency in MS Office
- Exceptional interpersonal skills
- Good presentation skills
- Exceptional communication skills
- Exceptional written skills
Secretary Requirements
- 1-2 years of experience as a Secretary or administrative Assistant
- Familiarity with office organization and optimization techniques
- A high degree of multi-tasking
- Integrity and professionalism
- Time management capability
Frequently Asked Questions
What makes a good office Secretary?
A good secretary should have skills that will aid the maintaining of company schedules and must have fluent communication. They must be professional when dealing with sensitive information because secretaries deal with company or employer documents that require confidentiality.
What are the duties of a secretary?
A secretary uses software such as MS Office and Google spreadsheets to document financial information as well as assist executives with project tasks and at the end of each working day present reports and documents. They also may coordinate with other organizations such as suppliers, business partners, and clients or customers.
What are the types of secretaries?
There are majorly two types of secretary, they are office secretary and personal secretary. In most cases an office secretary usually works for the whole company or department involving several staff and people, whereas a personal secretary also is an office worker but works for only one specific person like the Director or Manager, this is someone with a high level of hierarchy in that company.
Who does a Secretary work with?
Secretaries are usually the first point of contact between clients and the company so they work with both the senior and junior office staff. and most cases the Secretary is supposed to answer directly to the Director or Manager.
